VOICEPATROL, INC.
‍PRIVACY POLICY

  1. OVERVIEW

This Document. This document (“Privacy Policy”) explains how we collect, use, process, share, store, and protect your personal information when you access and use our website.

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The Parties. This Privacy Policy constitutes a binding legal agreement by and between VoicePatrol, Inc. (“Company”, “we”, “us”, “our”) and you, an individual (“User”, “you,” “your”) (each Company and User referred to individually as a “Party”, and collectively as the “Parties”).

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Defined Terms. Defined terms are as specified throughout this Privacy Policy, and are identified in quotes. The singular meaning of a defined term will have the same meaning as the plural meaning and vice versa. When section is used, it is referring to a section of this Privacy Policy.

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Your Agreement to these Terms. By accessing and using our website, you agree to be bound by this Privacy Policy. If you do not wish to be bound by this Privacy Policy, please do not use our website. 

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  1. CATEGORIES OF PERSONAL INFORMATION THAT WE COLLECT AND WHEN WE COLLECT PERSONAL INFORMATION

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Collection of Information. We collect information that identifies, relates to, describes, references, is reasonably capable of being associated with or could reasonably be linked, directly or indirectly, with you (“personal information”). Personal information does not include publicly available information from government records or de-identified or aggregated information or other publicly available information.

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When you Access our Website. When you access our website (which includes cookies and similar technologies, and/or communicate with us when accessing our website, we may collect, store and use different categories of personal information about you, including:

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Categories of information Type of information
Contact information first and last name; email address
Internet information internet protocol address
User content content of any messages that you send to us

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When you Apply for Employment with Us. When you apply for an open position of employment with us, attend a recruitment event, we contact you for an open employment position with us, and/or you participate in an interview with us, we may collect, store and use different categories of personal information about you (to the extent permitted under law), including:

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Category of information Type of Information
Contact information first and last name; alias name; postal address; email address; cell phone number; login details (username and password)
Status marital status; date of birth; place of birth; number of dependents; emergency contact information
Ability to work citizenship status; residency and work permit status; visa information
Characteristics (optional) gender; race; nationality; country of origin; ethnicity; medical conditions and disabilities; military or veteran status
Employment history current and past employers; current and past job titles; employment dates; responsibilities in previous roles; referrals from past employers
Education history academic qualifications; degrees obtained; certifications obtained; training courses completed; transcript information
Position applying for terms of job applying for, including position/title, reporting manager; targeted compensation, salary, wages, bonuses, commissions; location of employment; benefits; and other job preferences
Referral requests your contact information that is provided by one of our employees to refer you for a position
Other information image and voice recording (if interviewing via video conferencing); other information that you choose to submit as part of the application or interview process; photograph; signature; handwriting; professional associations; publications
Safety, security and integrity information special categories of personal information, such as health data (for public health or as required by law)
Internet/device information geolocation; IP Address; MAC address; other computer information

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If we offer you an employment position with us and you accept our offer, then the personal information that we collected about you during the recruitment process will become a part of your employment file with us. Your personal information will be governed by the terms of the employee privacy policy, which will be provided to you when you are on-boarded as an employee.

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When you Apply as a Contractor, Consultant, or Advisor with Us. When you apply for an open position as a contractor, consultant, and/or advisor with us, we contact you for an open position as a contractor, consultant, and/or advisor with us, and/or you participate in an interview with us, we offer you a position as a contractor, consultant, advisor with us and you accept such offer, and/or accept a position with us as a contractor, consultant, advisor, we may collect, store and use different categories of personal information about you (to the extent permitted under law), including:

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Category of information Type of Information
Contact information first, middle, and last name; postal address; email address; cell phone number; business address; business email address
Status marital status; date of birth; number of dependents; emergency contact information
Ability to work citizenship status; residency and work permit status; visa information
Characteristics (optional) gender; race; nationality; country of origin; ethnicity; medical conditions and disabilities; military or veteran status
Employment history current and past employers; current and past job titles; employment dates; responsibilities in previous roles; referrals from past employers
Education history academic qualifications; degrees obtained; certifications obtained; training courses completed; transcript information
Position applying for terms of job applying for, including position/title; reporting manager; targeted compensation whether salary, wages, bonuses, and/or commissions; location of employment; benefits; and other job preferences
Referral requests your contact information that is provided by one of our employees and/or other contractors/consultants/advisors to refer you for a position
Other information image and voice recording (if interviewing via video conferencing); other information that you choose to submit as part of the application or interview process; photograph; handwriting; signature; professional associations; publications
Internet/device information geolocation, IP Address; MAC address; other computer information
Additional Information - based upon acceptance of position
Financial information bank account information; electronic wallet information; credit card information
Identification information tax ID number or social security number; passport number; driver’s license number
Job related information disciplinary actions, complaint reports; work schedule, time off
Other information username and password; social media account identifiers
Health information special categories of personal information, such as health data (for public health or as required by law)
Third party applications Details about what third party applications and services you have access to in order to perform your duties as a contractor, consultant, or advisor

If we offer you a position as a contractor or consultant or advisor and you accept our offer, then the personal information that we collected about you during the recruitment process and after we hire you, as applicable, will become a part of your personnel file with us. Your personal information will continue to be governed by this Privacy Policy.

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Other Resources. We also may collect your personal information from public media profiles, such as Linkedin (where permitted), our third party providers, marketing representatives, and/or influencers.

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Failure to Provide Information. If you fail to provide certain personal information to us when requested, we may not be able to perform all our legal and contractual obligations or carry out all activities requested by you.

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3. OUR USE, PROCESSING, AND STORAGE OF YOUR PERSONAL INFORMATION

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When you Access our Website. If you access our website (which includes cookies and similar technologies), and/or communicate with us when accessing our website, then we use, collect, and process your personal information for the following purposes:

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Legal Basis Purpose
Contract To provide you with information that you request
Legitimate Interest To enable participation in interactive features of our website, notify you of changes to this Privacy Policy
Legal Obligation To comply with our legal obligations

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When you Apply for Employment with Us. If you apply for an open position as an employee with us, attend a recruitment event, we contact you about an open position with us; and/or you participate in an interview with us, then we use, collect, and process your personal information for the following purposes:

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Legal Basis Purpose
Legitimate Interest For applicant administration; communicating with you about the hiring process; assessing qualifications for a particular position; making hiring decisions; to fulfill a referral request; verify the information provided; inform you about recruitment events; to provide accommodations requested for physical or mental conditions during the recruitment process.
Consent To request your opinion or feedback or as otherwise required by law.
Legal obligations To monitor compliance with anti-discrimination laws or government reporting obligations; defend against legal claims

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When you apply as a Contractor, Consultant, or Advisor and/or are a Contractor, Consultant, or Advisor with Us. If you apply for an open position with us as a contractor, consultant, advisor, attend a recruitment event, we contact you for an open position with us, you participate in an interview with us, and/or accept a position with us as a contractor, consultant, advisor, then we use, collect, and process your personal information for the following purposes:

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Legal Basis Purpose
Contract For contractor, consultants and advisors (if we offer you a position and you accept): to manage our relationship; make payment of any compensation due to you;
Legitimate Interest For applicant administration; communicating with you about the hiring process; assessing qualifications for a particular position; making hiring decisions; to fulfill a referral request; verify the information provided; inform you about recruitment events; to provide accommodations requested for physical or mental conditions during the recruitment process.
Consent To request your opinion or feedback or as otherwise required by law.
Legal obligations To monitor compliance with anti-discrimination laws or government reporting obligations; defend against legal claims

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Use of Information. In some instances, we may use your personal information in combination with information belonging to others. In this process, we use various methods to remove the identifying portions of any personal information before combining it with the information of others. The output of this process is aggregate data, which is incapable of identifying you or any others. We use this aggregate data for several reasons, including improving the features and functions of our website and how we deliver them to you.

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Storing Information. We will store your personal information in the United States, and will store it for as long as necessary to fulfill the purposes for which it was collected, and to allow us to satisfy any legal, accounting, and reporting requirements.

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Automated Processing. We do not conduct automated decision-making processing; such as profiling.

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Do Not Sell Information. We do not sell your personal information to third parties for a monetary payment or something else of values received in return. However, we may provide your personal information to third parties where we do not receive a monetary payment (as described in the next section).

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Children’s Information. We do not knowingly collect, process, or store the personal information of a user who is not of legal age in their country, state, region or province where you reside. If we learn that we have collected, processed or stored the personal information of a user who is not of legal age in their country, state, region or province where you reside, we will use commercially reasonable efforts to delete such personal information as soon as possible.

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4. PROVIDING YOUR PERSONAL INFORMATION TO THIRD PARTIES AND TRANSFER OF PERSONAL INFORMATION

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Providing your Information. We may provide your personal information to third parties, where we do not receive a monetary payment, including:

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Third Party Purpose for providing personal information
Service providers A “Service Provider” is a company or person which processes your personal information for a business purpose under a contract between us and the Service Provider. We may transfer your personal information to a third party Service Provider for business purposes. Examples of a business purpose are hosting our website, data storage, processing orders, fulfilling orders, processing payments, processing accounting functions, recruiting services, and providing services such as email notifications, to monitor and analyze trends and usage, technical assistance
Marketing agencies To assist in marketing and email campaigns
Public authorities & legal proceedings To respond to a subpoena, warrant or other legal processes issued by a court or public authority; discovery requests and demands as part of a civil lawsuit or similar legal process; disclosure is required to comply with applicable laws, and similar legal processes
Business transfer If we sell a business, your personal information may be sent to the buyer of that business. If we buy a business, we may acquire your personal information
Professional advisors To our attorneys and accountants who assist us in providing our products and services to you

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Transfer of Information. If you reside outside of the United States, we will transfer your personal information to the United States, and we will put in place the required safeguards so that the transfer of your personal information complies with data protection laws.

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5. YOUR PRIVACY RIGHTS

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Your Rights. Subject to applicable laws, you may have some or all of the following additional rights. It is your responsibility to understand your rights in the country, state, region, or province where you reside.

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Right Your rights and the actions you may take
Be Informed You have a right to know your personal information that we collect, use, process, and store. To obtain a copy of the personal information that we collect, use, process, and store, you can contact us as specified in section 8 (Contact Us).
Access You have a right to access your personal information that we collect, use, process, and store. By logging into your account with us, you can access much of your personal information. However, if you don’t see the information that you are looking for, you can contact us as specified in section 8 (Contact Us)..
Correction (also known as Rectification) You have a right to correct your personal information that we collect, use, process, and store. If you need assistance with correcting any of your personal information, you can contact us as specified in section 8 (Contact Us).
Deletion (also known as Right to be Forgotten) We may retain your personal information for as long as we believe it is necessary to fulfill the purposes for which the personal information was collected, or as otherwise required by law. There are instances where applicable law allows or requires us to refuse to delete your personal information. In the event that we cannot delete your personal information, we will inform you of the reasons why.
Restrict Processing You may have a right to request that we restrict processing of your personal information under certain circumstances, including if you believe the personal information is not accurate.
Portability or copy of You may have the right, if it is possible, given our then-current automated systems and data architecture, to receive your personal information in machine readable format or receive a copy of your personal information.
Objection You may have the right, in limited circumstances, to object to our processing of your personal information.
Opt-Out You may have the right to object to our processing of your personal information to deliver advertisements according to our target-audience preferences.
Withdraw Consent Where we collect and process your personal information based on your consent, you have the right to withdraw your consent by terminating your use of our website.
Lodge a Complaint You have a right to file a complaint with the appropriate government agency if you believe we have not complied with this Privacy Policy or have violated the applicable privacy law.

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Non-Discrimination. We will not discriminate against you by (a) denying you use of our products or services; (b) charging different prices or rates to similarly situated customers; (c) providing a different level or quality for use of our products or services; (d) for exercising your rights.

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Shine the Light. If you are a resident of the State of California, under California Civil Code known as the “Shine The Light”, your may request and obtain from us, once a year, and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes, and the names and addresses of all third parties with which we shared your personal information during the immediately preceding calendar year. If you are a resident of the State of California and would like to make such a request, please submit your request in writing via email to us as specified in section 8 (Contact Us).

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Request of Your Information. When you contact us regarding your personal information, we may request information from you to enable us to confirm your identity. We will use reasonable means to confirm that the individual that is making the request is you. If we cannot verify that the individual making the request is you, we may deny the request. 

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There will be no charge to request and receive access to your personal information which we have collected about you. If we cannot provide you with access to your personal information, we will inform you of the permissible reasons why we may not be able to provide access. 

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In addition, we may not always be able to fulfill your request to your satisfaction. In some cases, we may be prohibited by law, agreement or legitimate interest to fully comply with your request. When those situations arise, we will inform you of why we are unable to fulfill your request.

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6. COOKIES AND OTHER SIMILAR TECHNOLOGIES THAT WE USE

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Definition of Cookies and Other Technologies. We use cookies, web beacons and similar technologies on our website to enhance and improve your experience and tailor advertisements when you use our website.

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A “cookie” is a small text file that is stored in your computer’s internet browser when you access and use a website or app. There are many different types of cookies. Some cookies are used to make websites or apps function properly, called “strictly necessary cookies”. Other cookies, called targeting, functional, or performance cookies, are used to analyze site performance and traffic, or to tailor advertisements to users. Some cookies contain unique identifiers about you or your device. 

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“Web beacons” are site instrumentation that helps to determine the kind of response the online activities generate. Web Beacons may also be used by a third party to monitor a user’s activity on a website. For example, web beacons can document how many times a page has been viewed or how many of the e-mails, requested by visitors, are actually opened. Generally, any electronic image that is part of a web page or html-based email, including ad banners, can act as a web beacon. 

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Cookies Used on our Website. When you access and use our website, we will send that identifier to your device and it will be stored on your device. Your device will send the identifier back to us each time you access and use our website. A cookie will be either a “session” cookie or a “persistent” cookie: (a) a session cookie will expire when you stop using our website, and (b) a persistent cookie will be stored in your device’s web browser, and will remain in use until the expiration date has expired (you can delete a persistent cookie before its expiration date by using the web browser on your device).

Type of Cookies Used on our Website. We use the following types of cookies on our website:

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Type of cookie Who’s cookies Purpose of cookie
Strictly necessary cookies (also known as essential cookies) our cookies These cookies are session cookies and enable you to move around our website and access certain features
Functional cookies (also known as preference cookies) our cookies and third party cookies These cookies are generally session cookies but can be persistent cookies, and allow our website to remember choices you made when you previously accessed and used our website. These choices may include, for example, your user name/password if you choose an automatic log in
Performance cookies (also known as statistics cookies) our cookies and third party cookies These cookies are generally persistent cookies but can be session cookies, and collect information about how you use our website. For example, we can see the pages you visited and the links on which you clicked

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Google Analytics. We use the services of Google Analytics, a web analysis service provided by Google, in our products to understand how you use our products so that we can improve the product features and functionality, as well as, your user experience.

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Managing and Opting Out of Cookies. Many cookies can be disabled through the browser on your device by following the instructions on your web browser. The instructions are usually located in the ‘Help’ or ‘Tools’  menus of your web browser. Please note: you cannot disable a strictly necessary or essential cookie. Blocking all cookies can have a negative effect on your ability to access and use our website.

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7. PROTECTING YOUR PERSONAL INFORMATION

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Our Security Measures. We are committed to protecting the security of the personal information that we collect from you. We use reasonable physical, technical, and administrative measures to help protect your personal information from the risk of accidental loss, and unauthorized or inappropriate access, destruction, use, modification, or disclosure.

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Your Obligations. The safety and security of your personal information also depends upon you. You are responsible for keeping this personal information confidential and not sharing it with unauthorized individuals or entities.

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8. CONTACT INFORMATION

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Contact Us. If you have any questions regarding the collection, processing or storage of your personal information, or to exercise your rights under this Privacy Policy, please contact us either (a) via email at info@voicepatrol.dev or (b) via our website at https://www.voicepatrol.dev (or its successor URL).

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9. CHANGES TO THIS PRIVACY POLICY

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Changes. Occasionally, we may make changes to this Privacy Policy. and the most recent version of this Privacy Policy is the one that applies to you. If we make material changes to this Privacy Policy, we will provide you with notice by displaying a prominent notice on our website or by sending you an email. Please make sure you read any such notice carefully. Having received notice of any changes to this Privacy Policy, if you continue to access and use our website, then you agree to the updated Privacy Policy. Neither the course of conduct between the Parties nor trade usage will act to modify or alter the provisions of this Privacy Policy.

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This Privacy Policy was last updated on: September 16, 2025

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